Record a trip

Two ways to record your kilometers traveled.

Two ways to record

Co-oto offers two methods to record your trips depending on your situation.

Start a trip

For a trip you are about to take now.

Add a past trip

To record a trip already completed.

Trip type selection

Choose your recording method

Start a trip now

Use this method when you are taking the vehicle.

At departure

  1. Tap Start a trip
  2. Enter the current odometer reading
  3. Tap Start

At arrival

  1. Tap End trip
  2. Enter the final odometer reading
  3. Add a note (optional)
  4. Tap Save

Vehicle occupied: During your trip, the vehicle is marked as unavailable.

Enter departure odometer

Enter the odometer reading

Trip start confirmation

Trip started!

Measure the distance by GPS

Rather than reading the odometer, you can let your phone measure the distance of the trip. Your route stays on the device: the circle only sees the distance driven.

  1. The owner turns on GPS trip tracking in the circle settings.
  2. At departure, the app offers GPS measurement by default when it is available: nothing to type in. The Use the odometer instead button takes you back to the reading. Before the first measurement, a screen explains what is measured and asks for your consent.
  3. Drive: the distance updates live, with the screen locked as well. A blue indicator on iOS, a notification on Android, so tracking never hides.
  4. On arrival, close the trip. The distance is recorded, labeled Distance measured by GPS, and stays editable.

What stays on your phone: the route itself, erased automatically after 90 days. The circle sees the distance, the duration and the time of the trip, exactly as with an odometer entry. The parking spot is shared only if you confirm it when closing the trip.

Good to know: GPS measurement is a paid feature, included in the 21-day trial. Expect 1 to 2 percent difference from the odometer, and a GPS trip does not advance the vehicle's odometer in the app. If tracking is interrupted, the app asks for the odometer distance rather than saving a wrong number.

Everything the measurement records, and everything it does not, is set out in GPS trip tracking.

Add a past trip

Use this method to record a trip you have already completed.

  1. Tap Add a trip
  2. Enter the number of kilometers traveled
  3. Add a note (optional) - e.g., "Shopping", "Doctor appointment"
  4. Tap Save
Add a past trip

Past trip entry form

Cost calculation: If you don't specify an end date, Co-oto uses a default duration of 24 hours to calculate time-based fees.

From a reservation

When a reservation you made begins, the app offers to convert it into a trip.

  1. When your reservation starts, a notification appears
  2. Tap Start the trip
  3. Enter the departure odometer reading
  4. At the end, finish the trip as usual

Tip: This method automatically links your trip to your reservation.

Edit a trip

  1. Find the trip in the activity feed or history
  2. Tap on the trip
  3. Tap Edit
  4. Correct the information
  5. Tap Save
Trip detail

Trip detail

Delete a trip

  1. Open the trip details
  2. Tap Delete
  3. Confirm deletion

Warning: Deleting a trip recalculates the balance. Make sure it's really necessary.

Using the same vehicle for work and personal life? See how to tag your trips and keep a digital trip logbook that separates your business and private mileage.

Traveling together? Split a trip

When several members ride together, you can add them as co-travelers to the trip. Co-oto then divides that trip's cost equally between everyone aboard, so nobody pays twice for the same ride.

  1. Open the trip you are recording
  2. Tap Share the cost with...
  3. Select the members who were in the vehicle
  4. The cost is split equally between everyone selected

Tip: Each co-traveler gets a notification with their share, and the trip is added to everyone's balance.

Splitting a trip cost between members - Co-oto

Select the co-travelers: the cost is split equally

Recording for another member

A driver who forgets to log their trips leaves holes in the circle’s logbook, and nobody could patch them: every entry screen used to write under the account that was signed in. The owner, or a circle manager, can now say who they are recording for.

A driver picker appears on four screens: the booking, a trip entered after the fact, a fill-up and an expense. It only shows for the circle’s management, and only when the circle has other active members.

  • The entry is attributed to the driver you pick: the cost lands in their balance, exactly as if they had written it themselves.
  • That member is notified, and the entry shows "Recorded by …".
  • A booking placed by the circle’s management is validated from the start, even in a circle that requires validation — management has no reason to approve itself.

Two things are deliberately left out: a live trip is always started from the phone of whoever is driving, and splitting a cost between co-travelers cannot be combined with recording for someone else.

Trips History & Activities